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ELECTRONIC FORMS AND ECM TOOLS PDF
ELECTRONIC FORMS AND ECM TOOLS SOFTWARE

The content created within an organization is its most valuable asset and needs to be managed throughout its lifecycle so it can be effectively accessed and used.

ELECTRONIC FORMS AND ECM TOOLS SOFTWARE

The answer begins by recognizing that the concept behind ECM software is a very good one. To meet the demands of global enterprises with far-flung, digital workforces, ECM has morphed into content services-but what does this mean?

In today’s world, information sharing and collaboration with colleagues, customers, suppliers, and other trading partners is essential part of business. But enterprise needs, and Electronic Content Management solutions, have changed radically. Traditionally, it’s been a set of processes, strategies, and tools that allow an enterprise to capture, manage, store, and preserve content throughout the organization.

Currently, it is Friday 17:09 pm in Palma de Mallorca, Spain.Enterprise Content Management (ECM) has been a major part of corporate technology architecture for over a decade. Office Hours: Monday - Friday: 09:00 am - 14:00 pm, 16:00 pm- 19:00 pm CET for immediate assistance. Currently, it is Friday 11:09 am in New York, USA.Įurope Spain: Please call +34 605 074 544. Office Hours: Monday - Friday: 08:00 am - 17:00 pm EST for immediate assistance. Suite 536, Orlando, FL 32801 Phone: +1 6 (USA) +44 2 (UK) Headquarters: c/ Bunyola 13, 07004 Palma de Mallorca, Balearic Islands, Spain Phone: +34 605 074 544 (Spain) There are available integrations with Bonitasoft BPM, Microsoft Office and Vtiger among others.Įmail: North America Headquarters: 37 N. OpenKM can be quickly integrated with third-party application. With it you have documentary evidence of the sequence of activities that have affected a specific operation, procedure, or event at any time. OpenKM offers a complete and configurable audit trail. Thanks to our OpenKM plug-in architecture, it is possible to easily extend this to other formats. There is an available extension for previewing AutoCAD files. There are available integrations with Bonitasoft BPM, Microsoft Office and Vtiger among others. OpenKM can be quickly integrated with third-party applications. Networking CIFS, FTP and WebDAV protocols supported. Revisions can be graphically compared side by side and also reverted. Changes are usually identified by a number or letter code, termed the "revision number".Įach revision is associated with a timestamp and the person making the change. Version control is the management of changes to documents.

Determining appropriate retention periods and disposition actions for records.

Distributing responsibility for the management of particular sets of records.

Allocating user permissions for access to, or action on, groups of records.

Determining security protection and access appropriate for sets of records.

Assisting in the retrieval of all records relating to a particular function or activity.

Ensuring records are named in a consistent manner over time.

Providing linkages between individual records that accumulate to provide a continuous record of activity.

The classification of business activities acts as a powerful tool to assist the conduct of business and many of the processes involved in the management of records: Thanks to our OpenKM architecture it is possible to integrate this with commercial technology like Abby Flexicapture, Kofax and Cognitive Forms among others. It is designed to transform streams of documents of any structure into business-ready data. OpenKM Zone OCR - Optical Character Recognition - is a data capture and document process. Thanks to the OpenKM plug-in architecture, it is possible to make it easily extend these functions.

ELECTRONIC FORMS AND ECM TOOLS PDF

(converting to PDF with group4 compression) among others. You can set rules based on events and, for example, move documents to new destinations, change security, and apply document transformations OpenKM tasks are based on document events - for example: a firewall paradigm concept to validate the rules and apply some actions - and helps you to automatically set yourīusiness logic.

Universal multi-device access (web content management).

OpenKM file plans specify how content is to be organized once it has been created or received, providing a "roadmap" to the contents created and maintainedīy an organizational unit, and facilitate disposing of them. A file plan is a comprehensive outline that includes the complete life cycle of the contents (business process): file organization, active file locations, file transfer instructions,įile retention and disposition instructions,Īnd other specific instructions that provide guidance for effective management of contents.